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Meeting Minutes November 2016

NORTHERN ESSEX COMMUNITY COLLEGE BOARD OF TRUSTEES
MINUTES OF MEETING (OFFICIAL) – November 9, 2016

A meeting of the Northern Essex Community College Board of Trustees was held in the El Hefni Allied Health and Technology Center at the Lawrence Campus, Room LC301 at 6:00PM.

Ms. Daly O’Brien
Mr. D’Orazio
Ms. Estrella
Mr. Forman
Mr. Garcia
Mr. Linehan
Ms. Paley Nadel

Not in Attendance:  Ms. Acosta, Ms. Cerasuolo-O’Rorke, Mr. Cox, and Mr. Guilmette

Also Present:  President Glenn   

CALL TO ORDER: Chairman Linehan called the meeting to order at 6:05PM.    

APPROVAL OF MINUTES:  On a Motion by Trustee Daly O’Brien, seconded by Trustee D’Orazio, it was voted unanimously to approve the October 5, 2016 minutes as presented.

CORRESPONDENCE:  There was none.

UNFINISHED BUSINESS:  There was none.

EDUCATION REPORT

a)    Trade Adjustment Assistance Community College and Career Training Grant Program at NECC (ADM-3362-110916)

President Glenn introduced Dr. William Heineman, Vice President of Academic and Student Affairs.  Dr. Heineman introduced Ms. Brianne McDonough, the TAACCT Grant Manager who provided a brief report to the Board regarding of the Guided Pathways to Success in STEM project which is funded by the TAACCT grant.  Ms. McDonough noted that in year 3, the Guided Pathways to Success in STEM team is focused on building upon and supporting the work of the college’s Strategic and Academic Master Plans.  She noted that the grant will continue to fund academic support and career development activities for students in the STEM fields.  A consortium of seven faculty members from CIS/IT, Health, Engineering and Lab Sciences will focus on building career ladders and pathways, cultivate business and industry engagement, create new articulation agreements which work to better align curriculum with workforce needs.  

With no questions, Chairman Linehan and President Glenn thanked Ms. McDonough for her report to the Board.

REPORT OF BOARD COMMITTEES: 

a)    Audit and Finance Sub Committee

1)    Motion to Accept FY2016 Uniform Guidance (a.k.a. “Title 2 U.S. Code of Federal Regulation part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”) Audit (AFC17-03)
Trustee Paley Nadel noted that the sub-committee met and reviewed the college’s annual audited financial statements which were conducted by O’Connor and Drew P.C.  There were no significant findings, and there was very little difference from the prior year.  The Sub-Committee recommends to accept the FY2016 Uniform Guidance Audit.

On a Motion by Trustee Paley Nadel, seconded by Trustee Estrella, it was voted unanimously to accept the FY16 Uniform Guidance Audit.

2)    Motion to Accept FY2016 Audited Financial Statements (AFC17-04)
Trustee Paley Nadel noted again that the sub-committee recommends that the full board accept the FY2016 Audited Financial Statements. 

On a Motion by Trustee Paley Nadel, seconded by Trustee Daly O’Brien, it was voted unanimously to accept the FY16 Audited Financial Statements and related material.

REPORT OF ADMINISTRATION:
President Glenn spoke briefly about the following items:

a)    4th Quarter Employee Recognition Awards Winners (ADM-3363-110916)
President Glenn provided a brief overview of the Employee Performance Recognition Award recipients and noted that these employees were very deserving of this honor.  The recipients were:  Kathy Ronaldson, Nancy Carroll and Lawrence Rickabaugh.   The Board congratulated the recipients.

b)    NECC 2020:  Strategic Plan Progress Update (Verbal)
President Glenn noted that he would blend his report on the college’s Strategic Plan with the Achieving the Dream report noted below.  Faculty, staff, and Trustees all recognize how important Achieving the Dream has been to NECC over the years, and it has galvanized the college on some common goals on retention and course completion. However, the college has plateaued a bit in some areas now (retention), so it was a great time for NECC to utilize one of its best tools available – a visit from its coaches, Terri Manning, Data Coach and Diane Troyer, our new coach from the Gates Foundation.

On their recent visit, President Glenn noted that their insight, as always, was helpful in assessing the college’s future work as we try to weave as many solutions as possible into future efforts. The work towards the student success indicators will be reinvigorated as measurements are reexamined future goals are set.   An audit of policies and data will also be done and discussed at Convocation in January, and some surveying of college staff will be done to establish future goals with Achieving the Dream.  President Glenn invited the Trustees to join the college community during the Convocation in January and thanked Vice President Heineman for his leadership in this endeavor.

c)    Haverhill Campus Update (Verbal)
President Glenn noted that since October, the college has hosted another successful police academy graduation with 47 new police officers graduating from this most recent class (and a total of 166 graduates so far) – all of whom are employed by nearly 2 dozen police agencies across the Merrimack Valley.  He noted that the graduation is a wonderful event, and he noted that he hoped Trustees could attend the next one.  Also on the Haverhill Campus, the Spurk renovation is on-track and on-budget and college staff consistently meet with DCAMM staff to keep the project moving seamlessly. 

d)    Lawrence Campus Update (Verbal)
President Glenn noted that the Lawrence Partnership Annual event is Thursday, November 17th at noon at the Wood Mill at Riverwalk.  Lt. Governor Karyn Polito is the keynote speaker and will join over 300 business and community leaders to celebrate the work of the Lawrence Partnership over the last three years.  He encouraged Trustees to attend if they are available.  He also noted that Senator Markey also recently met with the Lawrence Partnership Executive Board.

e)    Update on Statewide Framework for Mass. Higher Education – Northeast Regional Meeting (Verbal)
President Glenn noted that he and Chairman Linehan recently attended the first of two meetings of the Statewide Framework relative to the Northeast sector of the state.  The group is looking at regional responsiveness to workforce needs and what that might translate into for capital dollars for campuses.  There is little to no discussion surrounding new building, but there is more of a focus on the challenging deferred maintenance needs.  It is fortunate, he noted, that the Spurk renovation has begun and that the Dimitry renovation is in the pipeline.  As more information becomes available as a result of these meetings across the state, President Glenn noted that he will keep the Trustee apprised.

f)     Update on Recent Achieving the Dream Coaches Visit (Verbal)
President Glenn addressed this item with the Strategic Planning update in agenda item 7b.

g)    Update on Statewide Trustee Conference and MCCTA Meeting (Verbal)
President Glenn noted that he and Chairman Linehan attended the Trustee Conference and encouraged all Trustees to attend in the future.  These meetings are particularly helpful for new Trustees.  BHE Chairman Chris Gabrielli offered helpful remarks about the future of higher education in the Commonwealth.

Also, President Glenn noted that he is chairing a statewide group on police educational training.  The Ad Hoc Committee will meet for the first time in November and expects to meet throughout the spring. The committee consists of police chiefs, police staff and Criminal Justice professionals.  The group is action-oriented and by April 2017 will develop recommendations to the Board of Higher Education for minimal educational credentials for police academies in the state.  He noted that he will keep the Trustees apprised of the work as it evolves.

Also, in closing, President Glenn provided a brief enrollment update.  Given the recent decline which is mostly attributable to high school students (due to early college and concurrent enrollment issues), the leadership team will be meeting consistently over the next few weeks to analyze our plans to grow enrollment for the upcoming spring semester and beyond. 

NEW BUSINESS:

a)    Personnel Actions
1)    New Appointments (ADM-3364-110916)

President Glenn noted that there were two new employees for approval.  One is a replacement position and one other is a new position.  Due to compliance regulations on how colleges and universities handle a variety of Title IX complaints, the college decided that it was in its best interest to hire a qualified individual who will solely handle these issues.

On a Motion by Trustee Daly O’Brien, seconded by Trustee Paley Nadel, it was voted unanimously to approve two (2) full-time personnel actions as listed in Addendum A.

b)    Grants
Chairman Linehan noted that there were two (2) grants to accept and approve – one in the amount of in the amount of $12,500 from the National Science Foundation and one in the amount of $120,750 from the Commonwealth Corporation.  He proposed that the two grants be accepted together.

1)    National Science Foundation/Northeastern University:  S-STEM Student Pathways Opening World Energy Resources (S-POWER) (ADM-3365-110916).

2)    Commonwealth Corporation: Workforce Training Fund Direct Access Program (ADM-3366-110916).

On a Motion by Trustee D’Orazio seconded by Trustee Estrella, it was voted unanimously to accept both grant awards:  The National Science Foundation/Northeastern University STEM Grant in the amount of $12,500 and the Commonwealth Corporation Workforce Training Fund Direct Access Program in the amount of $120,750. 

OTHER BUSINESS:
a)    Board of Trustee Holiday Dinner after December Meeting (Verbal)
Chairman Linehan noted that the Trustees normally meet after the December meeting for a Holiday dinner.  He asked the board to mark their calendars for Wednesday, December 7th at 6:30PM for the Trustee Holiday dinner which will be held at the Tuscan Kitchen in Salem, NH.   

ADJOURNMENT:  With no other business, Chairman Linehan adjourned the meeting at 6.35PM.