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Meeting Minutes May 14, 2014

Northern Essex Community College Board of Trustees Minutes of Meeting (Official) – May 14, 2014

A meeting of the Northern Essex Community College Board of Trustees was held in room RW310/312 at the Riverwalk Campus at 5:00 p.m.

Present

Mr. Cox
Ms. Daly O’Brien
Mr. Dulchinos
Mr. Forman
Mr. Guilmette
Mr. Linehan
Mr. Moynihan

Absent

Ms. Estrella
Mr. Schindel

Also Present

President Glenn

Call to Order

Chairman Moynihan called the meeting to order at 5:01 p.m. Chairman Moynihan noted that the May 7, 2014 meeting had been rescheduled to May 14, 2014 due to the passing of President Glenn’s mother. On behalf of the entire Board of Trustees, Chairman Moynihan extended his condolences to President Glenn.

Approval of Minutes

On a Motion by Trustee Dulchinos, seconded by Trustee Daly O’Brien, it was voted unanimously to approve the April 2, 2014 minutes as presented.

Correspondence

There was none.

Unfinished Business

Introduction of Newly Hired Employees

President Glenn introduced Jennifer Fielding, the new Assistant Librarian at the Lawrence Campus. The Board welcomed Jennifer to the meeting.

Chairman Moynihan asked that agenda items be taken out of order as Trustee Linehan needed to leave at 5:30PM. All Trustees agreed. Agenda items 8a and 8b were considered and voted on next.

New Business

  1. Motion to Approve NECC Alcohol Policy (ADM-3201-050714).
    President Glenn noted that at the April meeting, the Board rescinded the former policy with the understanding that he would bring a revised policy back to the Board at the May meeting. This revised policy more closely aligns how other community colleges operate with regards to the presence of alcohol on campus. President Glenn noted that the college is in the process of developing internal processes and procedures on how this will occur, but wanted to get the policy to the board first. The policy follows all state and federal laws, never allows students to consume alcohol on campus, but allows for alcohol to be present at certain college functions and will be approved on a case by case basis by the President, CFO or their designee. The college will not obtain its own liquor license, but will work with an approved vendor to secure a one day license for approved events. The policy allows for more outside agencies to use college space for dinners, social events, etc. and will generate revenue as room rentals will most likely rise.
    On a Motion by Trustee Guilmette, seconded by Trustee Dulchinos, it was voted unanimously to approve the Northern Essex Community college Drug and Alcohol Policy.
  2. Personnel Actions:
    1. New Appointments (ADM-3202-050714).
      President Glenn noted that there were four (4) new appointments recommended for approval. Two were submitted with the Trustee packets, and an additional two were distributed this evening for consideration this evening.
      On a Motion by Trustee Dulchinos, seconded by Trustee Guilmette, it was voted unanimously to approve the four (4) personnel actions as listed in Addendum A.
    2. MCCC/MTA Reappointments and Tenure (ADM-3103-050714).
      President Glenn noted that these are contractual obligations for tenure and have been reviewed by the College’s Academic Affairs division.
      On a Motion by Trustee Guilmette, seconded by Dulchinos, it was voted unanimously to approve seventy-three (73) personnel actions as listed in Addendum B.

Education Report

President Glenn welcomed the two Educational Report presenters for the evening and asked Dr. William Heineman to introduce them. Gail Stuart, Coordinator of Reference Services noted that she would present first. Dr. Heineman explained that sabbaticals meet two institutional goals: 1) they allow a college employee to take time from his/her normal duties to conduct research, refresh curriculum, travel, etc. to improve their instruction, and 2) as a result of that work, the college benefits by the recipient bringing that information back to Northern Essex and implement the new curriculum or expand a program.

Improving Information Literacy Instruction at NECC (ADM-3199-050714)

Ms. Stuart noted that for several years now, students who came to the Library with their class appeared to be tuning her out. They were tired of the old fashioned way of doing research and wanted more. During her sabbatical, Ms. Stuart took a number of classes to hone her skills on how to better present literacy information and instruction. She then presented a PowerPoint presentation that highlighted her work. Specifically, Ms. Stuart:

  • Developed a Dynamic “One-Shot” library instruction session;
  • Used Technology in Information Literacy Programs; and
  • Incorporate Interactive teaching practices which added “punch” to presentations.

She noted that after incorporating these items into her work, she was better meeting the students’ needs in terms of their research ability. She better engaged students through technology and techniques and solicited feedback from faculty and students along the way. Clickers were used as a tool to better engage students and post class feedback requests were formalized and evaluations of sources emphasized. She noted that the results of her work and other “LibGuides” can be found on the college’s website.

Trustee Guilmette asked what a clicker was. Ms. Stuart noted that it was a mechanical hand-held control (much like a remote control) that provided students an opportunity to respond to a quiz or poll anonymously.

Trustee Linehan left at 5:32 PM.

Growth in International Studies (ADM-3198-050714)

Next, Professor Marcy Yeager provided a brief PowerPoint presentation on the NECC International Studies program and how it has grown over the last several years. She noted that her sabbatical was ½ time over a full year as she wanted to be on campus more to conduct staff interviews as she needed to figure out how to grow the International Studies program. That process would require more meeting time with colleagues – what was working? What wasn’t? What amount of work was required by faculty? Was their perception of what was needed accurate?

After an initial review of the program and a review of the interview feedback, she established the three major goals:

  1. Strategic Planning for future growth and development to support Global Awareness;
  2. Create a formal process for short course development and semester abroad experiences (focused on making these processes work for all areas involved at the college); and
  3. Investigate and apply for funding to support the program and create a long term sustainable model.

As a result, the following outcomes were realized:

  1. Five new course proposals were developed and partnerships expanded;
  2. A process for developing a study abroad area was drafted and is still in progress;
  3. NECC’s first International Articulation Agreement with Bath Spa University was developed and approved by both institutions;
  4. A potential partnership was investigated with the University of West London.

Professor Yeager ended by noting that enrollment in International Education is increasing at NECC and new programming is being developed.

President Glenn and Chairman Moynihan thanked both of the presenters for their work.

Report of Board Committees

There was none.

Report Of Administration

  1. Performance Recognition Awards (ADM-3200-050714)
    President Glenn noted that every quarter, the college recognizes outstanding employees for their work at the college. This quarter, two employees, Karl Chambers, a writing tutor and Joan Scionti and IT specialist in the Academic and Student Affairs area have been recognized for their outstanding performance and contributions to the college. The Board congratulated Mr. Chambers and Ms. Scionti on their work.
  2. Public Education Nominating Council (PENC) Update (Verbal)
    President Glenn noted that Trustees had received notice from him that Trustee Daniel Rivera had resigned due to his responsibilities as Mayor for the City of Lawrence. Back in December, on the advice of Chairman Moynihan, a Trustee Nominating Committee was chosen, and those members will be meeting for the first time next month to begin discussing potential future Trustee candidates for recommendation to the PENC. President Glenn noted that he had spoken with the college’s PENC liaison, and she understood that the committee would be meeting soon and would have recommendations to submit by the Fall 2014. President Glenn thanked the trustees with their assistance in this process.
  3. FY15 Budget Update (Verbal)
    President Glenn noted the Senate budget was released earlier in the day. The House budget contained $13 million for community colleges while the Senate contained no increases for the community colleges. At this point, he noted, there will be continued bargaining on both sides, and there is still a long way to go before the final budget is finalized. President Glenn noted that he will keep the Trustees informed as more information becomes available. At the June Trustee meeting, he will provide enrollment assumptions and a recommendation for a student fee increase. Trustees will also be provided with a description of how the college will use the additional revenue generated by the fees. He also reminded Trustees that the fee increase was simply to “keep up and maintain” what the college does. President Glenn thanked the board for their continued support.
  4. Lawrence Campus Update (Verbal)
    President Glenn noted that Trustees Moynihan, Linehan, and Dulchinos recently attended the $1 Million Machine Tool Tech Equipment Grant announcement by Governor Patrick at the Greater Lawrence Technical High School. Also, the college continues to have discussions with potential 4 year university partners for the space at 420 Common Street. As part of the budget process, staff are actively looking at the necessary renovations for the Dimitry Building to refresh classrooms, make better use of tutoring space and open the student space up so it is more inviting. More information will be forthcoming.
  5. NECC Strategic Planning Update (Verbal)
    President Glenn noted the work being done at the State level under Goal Team 2. He noted that there has been a pretty significant shift in how we admit students into college level and developmental math classes. Students will be placed not just by Accuplacer, but placement will now be determined by GPA (2.70 or higher and a high school graduate over the last 3 years = college level math placement; less than 2.70, with 4 years of math in high school = college level math with additional services; and all others = developmental math courses). The overall goal is for fewer students to be enrolled in developmental education.
  6. Commencement Reminder, Saturday, May 17 at 11AM (Verbal) President Glenn reminded Trustees that Commencement will take place on May 17th. Trustees will meet in the robing room (D129) in the Sports and Fitness Center by 10:15AM. This year’s Commencement speaker will be Mayor Daniel Rivera. President Glenn encouraged the Trustees to attend.
  7. Awards Convocation, May 13 @ 7PM (Verbal) President Glenn noted that Tuesday evenings Awards Convocation was a terrific night to celebrate student success and thanked those Trustees who were able to attend.
  8. June Board Dinner on June 4, 2012, 6:30PM (Verbal) President Glenn noted that normally after the June Board meeting, Trustees go out to dinner. It was agreed that the Board will go to Joseph’s Trattoria after the June 4th meeting. Chairman Moynihan asked Cheryl Goodwin to make the necessary arrangements.
    President Glenn also noted that Trustees received the Vision Project Dashboard which includes Vision Project metrics and data for Northern Essex. The information was just delivered to the college today. President Glenn noted that a discussion of the material will be added to the June Board meeting agenda.

Other Business

There was no other business.

Adjournment

Being no other business, Chairman Moynihan adjourned the meeting at 5:52PM.