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Meeting Minutes May 4, 2016

NORTHERN ESSEX COMMUNITY COLLEGE BOARD OF TRUSTEES
MINUTES OF MEETING (OFFICIAL) – May 4, 2016

A meeting of the Northern Essex Community College Board of Trustees was held at the Quarrybrook Learning Center, Windham, NH at 5:00PM.

PRESENT:
Mr. Beverage
Mr. Forman
Ms. Cerasuolo-O’Rorke
Mr. Guilmette
Mr. Cox
Mr. Linehan
Mr. D’Orazio
Ms. Paley Nadel
Ms. Estrella (arrived at 5:15PM)

ABSENT:  Ms. Daly O’Brien

ALSO PRESENT:  President Glenn

CALL TO ORDER: Chairman Linehan called the meeting to order at 5:06 p.m.    

APPROVAL OF MINUTES:  On a Motion by Trustee Cox, seconded by Trustee D’Orazio, it was voted unanimously to approve the April 6, 2016 minutes as presented. 

CORRESPONDENCE:  President Glenn noted that the Board had received a thank you note from the D’Orazio family for the flowers sent to their home after the passing of their daughter.  He noted that the Board’s thoughts continue to be with the D’Orazio family at this difficult time.

UNFINISHED BUSINESS:  Introduction of Newly Hired Employees
President Glenn introduced Dr. Kelly Saretsky, Dean of Planning, Institutional Research and Effectiveness.  He also introduced Alicia Blain, Administrative Assistant to the Executive Director of the Quarrybrook Outdoor Learning Center.  The board welcomed Ms. Saretsky and Ms. Blain to the college. 

President Glenn then gave a brief overview of the Quarrybrook Outdoor Learning Center and the partnership between it and NECC and the El Hefni Family Foundation.  He noted the need for the facility and its science-based curriculum within the K-12 arena as well as at the college level.  The center is also a conduit for future international educational partnerships under the direction of Marcy Yeager, Executive Director of the center.  President Glenn noted that the college is very grateful to Ms. Suzanne Wright and the generosity of the El Hefni family’s Technical Training Foundation for their support.

EDUCATION REPORT:

a)    Presentation on the Public Health Generalist and Community Health Worker Programs (ADM-3326-050416)
President Glenn introduced Dr. William Heineman, Vice President of Academic and Student Affairs who then introduced Patricia Demers, former fulltime Assistant Dean in the Division of Health Professions and current part time adjunct faculty member who provided an update on the two new programs. 

Ms. Demers noted that the college’s advisory boards are the backbone for most new program development providing relevant and up-to-date input on workforce needs for students and the particular industry.   She noted that several years ago, NECC’s Medical Assisting Advisory Board worked alongside the Lowell Community Health Center and the Community College League of Innovation to begin the development of a public health degree pathway.  NECC faculty were recruited to work on the project and developed a flexible, online learning schedule called iTeach.  The courses were delivered in 8-week accelerated sessions two evenings a week.     

The hope was that the certificate program would draw students interested in    working in a health care setting as health navigators, advocates or community health workers.  This program would also be a career ladder to the Associate Degree in Public Health leading to careers such as community health educators, patient navigators, public health field workers and community advocates.  Ms. Demers noted that there are currently 30 agencies within the Merrimack Valley that can provide practicum experience for the program, and the college currently has articulation agreements at UMass Lowell, Rivier University, Southern New Hampshire University or Regis College for students who want to pursue bachelor’s degrees.  And lastly, Ms. Demers presented President Glenn and Vice President William Heineman with an award from the League of Innovation recognizing its community health worker program.

With no questions, President Glenn and Chairman Linehan thanked Ms. Demers for her presentation. 

REPORT OF BOARD COMMITTEES:

a)    Audit and Finance Sub Committee
1)    Third Quarter Financial Report (AFC-16-06)
Trustee Paley Nadel reported that the college’s revenue schedule (budget to actual) appears to be on target for the end of the year.  It was noted that enrollment is down, and most likely will continue to drop into the next fiscal year. 

Trustee Forman asked about the energy savings (which was zero in FY16).  President Glenn noted that the college received a one-time rebate in FY15, but that as a result of that initiative, energy costs should be going down in the future.

Trustee Paley Nadel then noted that the Student Activity Fund also appears to be in line and on target for the remainder of FY16. As a reminder, President Glenn noted that students pay an activities fee each year and that is where this revenue is generated.

Trustee Paley Nadel also noted that the college currently has slightly more than $1 million on Enterprise funds which is revenue that is generated from entrepreneurial programs that are conducted by various departments on campus. 

In summary, President Glenn noted that in terms of revenue and expenses, the college’s biggest issue is the continued enrollment decline.  The college continues to monitor and reduce expenses as necessary, but detailed demographic marketing and recruitment activities are being developed and implemented to turn enrollments around.  Finally, he noted that the FY17 budget brought forward next month will also anticipate an enrollment decline although not as significant.

REPORT OF ADMINISTRATION:             

a)    Second Quarter 2016 Employee Recognition Awards (ADM-3327-050416)
President Glenn noted that the college was recognizing three employees this quarter.  They were:  Tom Goulet, Jennifer Jackson-Stevens, and Helen Mansur.  The Board congratulated each of the recipients.

b)    FY17 Budget Update (Verbal)
President Glenn noted that at the June 1st Trustee meeting, he will provide a proposed FY17 budget including enrollment assumptions and a recommendation for a student fee increase.  President Glenn noted that looking ahead, so far the Governor has released a budget for higher education at 1% higher than last year.  The House released a similar budget last week, but neither includes any funding for collective bargaining which is a huge expense to the college.   It’s important to understand, he noted, that the 1% they are proposing doesn’t even cover increased operating costs, and noted that fringe benefit increases in 2017 will cost the college approximately $500K next year and negotiated salary increases another $1.2 Million.    Also, the college is anticipating an enrollment decline.  At next month’s board meeting, the budget will likely include a fee increase that will be equal to or slightly lower than last years.  As noted earlier, President Glenn indicated that they will continue to reduce expenses as well as expand marketing and recruitment efforts to raise enrollments.   He noted that he would keep the trustees informed as the budget evolved and thanked them for their continued support.

c)    NECC 2020:  Strategic Planning Progress Update (Verbal)
President Glenn noted the college is wrapping up the work from its current strategic plan (Voices) and is finalizing its new plan which has been spearheaded by co-chairs of the Strategic Planning Committee Dean Wendy Shaffer and Professor Mark Reinhold.  He noted that the new plan will be submitted to Trustees at their June meeting for approval and will then be sent forth to the Massachusetts Board of Higher Education for approval as well.   He also noted, that once the plan is approved, strategic planning will be fall under Dean Kelly Saretsky in her new role.  He thanked Dean Shaffer and Professor Reinhold for their continued work. 

d)    Haverhill Campus Update (Verbal)
President Glenn noted that the current House budget contained some resources for the downtown Haverhill project which includes a potential hospitality and culinary arts program. While the budget process isn’t yet complete, and the amount does not cover the proposed space and programming, it is a hopeful indicator that it will happen.  The college continues to be in communication with potential partners – Whittier Regional Vocational Technical High School and Endicott College – and he will keep the Trustees up to date as the proposed project continues. 

President Glenn also briefly mentioned that the Haverhill campus recently had a sewer pipe issue which was addressed but at an expense of approximately $65K for repair.  The college worked closely with the city of Haverhill noting that the pipes under that campus are old, and as issues like this arise, they will need to be addressed.   

Lastly, President Glenn noted that bids for the Spurk renovation were opened a few days ago, and DCAMM and NECC’s Interim Director of Administrative Services Michael Pierce are going through them now.  Work on the building should start in late May or early June. 

e)    Lawrence Campus Update (Verbal)
President Glenn noted that the Massachusetts Board of Higher Education recently held its monthly meeting in the El Hefni building at the Lawrence Campus.  The college was very happy for the opportunity to highlight what it is doing in downtown Lawrence.  After the meeting, President Glenn noted that he was able to provide Board members and Secretary Peyser with a brief tour of the new building.  They were impressed by the EMT students who were actively practicing and demonstrating their capability to perform CPR.  “They (board members) asked some good questions and saw some insight into community colleges.” President Glenn noted.  “They now better understand why we can’t produce more nurses and why it costs so much for that training” he said.  President Glenn also noted that the Lyndon State and Public Health Programs were also approved at the BHE meeting. 

President Glenn also spoke briefly about NECC recently hosting a delegation from the University of Santo Domingo.  Dr. Noemi Custodia Lora did a wonderful job of arranging meetings for the campus staff, local officials, and local residents throughout the area who want more information on the agreement between NECC and UASD.  The El Hefni Lobby was packed for the evening open forum, he noted, with an additional 1,800 viewers streamlining the meeting online.  President Glenn thanked Dr. Custodia Lora for all of her work with UASD, Mayor Rivera’s office and our local legislative delegation.  “This project and collaboration will drive enrollment for NECC and elevate the educational attainment for the city of Lawrence, and we are very pleased about the enthusiasm around this project” he said. 

And lastly, President Glenn noted that some Trustees may have been contacted about a training survey for the Lawrence Partnership.  He noted that the survey is attempting to find out what the specific current training needs are for local businesses, and it will impact a broader scope of businesses, not just those that are in Lawrence. The survey data will be very valuable to Merrimack Valley businesses, and he encouraged anyone who received the survey to please respond.   

f)     Awards Convocation, May 12 @ 7PM (ADM-3328-050416)
President Glenn reminded Trustees that the college’s Awards Convocation is scheduled for Tuesday, May 17 at 7PM in the Sports and Fitness Center at the Haverhill Campus.  He hoped Trustees are able to attend, and noted that it is a spectacular evening of awards for students.

g)    Reminder:  NECC Commencement, Saturday, May 21 at 11AM (Verbal)  
President Glenn reminded Trustees that Commencement will take place on May 21st.   Trustees will meet in the robing room (D129) in the Sports and Fitness Center by 10:15AM.  This year’s Commencement speaker will be Wendy Estrella.  President Glenn encouraged the Trustees to attend.    

h)    End-of-Year Board Dinner on June 1, 2016, 6:30PM (Verbal)
President Glenn noted that normally after the June Board meeting, Trustees go out to dinner.  It was agreed that the Board will go to Joseph’s Trattoria after the June 1st meeting.   

President Glenn also noted that the process of hiring a new Vice President of Administration and Finance has begun with the scheduled interviews for 7 candidates.  The college will invite three finalists back for full day campus visits and interviews.  He noted that he will keep the Trustees informed and hopes to bring a candidate forward for approval at the June meeting.  He also noted that the college’s annual 5K and fun run was scheduled for Saturday, May 7th and encouraged trustees to join in on the fun.

NEW BUSINESS:

a)    Motion to Approve Certificate in Advanced Manufacturing, Precision Machining (ADM-3329-050416)
President Glenn noted that as the college continues to review relevant programming and workforce needs for our students, and the college’s Academic Affairs Committee has approved this new certificate program that is intended to provide trained workers in a high growth industry.

On a Motion by Trustee Cox, seconded by Trustee D’Orazio, it was voted unanimously to approve the Certificate Program in Advanced Manufacturing, Precision Machining.

b)    Personnel Actions:
1)    New Appointments (ADM-3330-050416)

President Glenn noted that there were four (4) new appointments recommended for approval. 

On a Motion by Trustee Paley Nadel, seconded by Trustee Co, it was voted unanimously to approve the four (4) new fulltime personnel actions as listed in Addendum A.

2)    MCCC/MTA Reappointments and Tenure (ADM-3331-050416)
President Glenn noted that one of the names enclosed within this motion, Wendy Leeman on Page 32, was an error and should be removed.  Chairman Linehan noted that the motion would need to be amended.

Trustee Estrella made a motion to amend motion ADM-3331-050416 MCCC/MTA Reappointments to exclude Wendy Leeman on Page 32.  The amended motion was seconded by Trustee D’Orazio.  There was no discussion.

It was voted unanimously to amend motion ADM-3331-050416 MCCC/MTA Reappointments to exclude Wendy Leeman on Page 32 and listed in the personnel actions in Addendum B.

President Glenn then noted that these are contractual obligations for tenure and have been reviewed by the College’s Academic Affairs division.

On a Motion by Trustee Cox, seconded by Trustee Paley Nadel, it was voted unanimously to approve the amended motion which includes sixty-one (61) personnel actions as listed in Addendum B.

c)     Grants:
1)    Massachusetts Department of Early Education and Care/North Shore Community College:  Educator and Provider Support Supplemental Funds (ADM-3332-050416)

President Glenn noted that there was one supplemental grant approval this month in the amount of $6,800 from the Massachusetts Department of Early Education and Care.

On a Motion by Trustee Estrella seconded by Trustee Paley Nadel, it was voted unanimously to accept a supplemental grant of $6,800 from the Massachusetts Department of Early Education and Care for the period through June 30, 2016.

OTHER BUSINESS:    

ADJOURNMENT:  Being no other business, Chairman Linehan adjourned the meeting at 5:56PM.