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Meeting Minutes May 6, 2015

NORTHERN ESSEX COMMUNITY COLLEGE BOARD OF TRUSTEES
MINUTES OF MEETING (OFFICIAL) – May 6, 2015

A meeting of the Northern Essex Community College Board of Trustees was held in room TC103A at the Haverhill Campus at 5:00 p.m.

PRESENT:

Ms. Daly O’Brien (Arrived at 5:04PM)
Mr. Guilmette
Mr. D’Orazio
Mr. Linehan
Mr. Dulchinos
Mr. Moynihan
Ms. Estrella
Ms. Paley Nadel
Mr. Forman (Arrived at 5:04PM)
Ms. Terry

ABSENT: 

Mr. Cox

ALSO PRESENT: 

President Glenn 

CALL TO ORDER:

Chairman Moynihan called the meeting to order at 5:00 p.m.    

APPROVAL OF MINUTES:  

On a Motion by Trustee Guilmette, seconded by Trustee Dulchinos, it was voted unanimously to approve the April 1, 2015 minutes as presented. 

CORRESPONDENCE: 

There was none.

UNFINISHED BUSINESS: 

Introduction of Newly Hired Employees
President Glenn introduced Derek Mitchell, the Executive Director of the Lawrence Partnership, and Fausta Kery, EDP Entry Operator II in the Human Resources department.  The board welcomed the two new employees. 

Trustees Forman and Daly O’Brien arrived at 5:04PM.

Chairman Moynihan asked that agenda item 7c, “Haverhill Campus Update” be taken out of order as Vice President of Administration and Finance, David Gingerella would be providing that update, and he needed to leave at 5:30PM in order to attend another board meeting.  All Trustees agreed.

Vice President of Administrative and Finance David Gingerella provided the Trustees with an update on the Spurk Building renovation.  He noted that the Spurk renovation project was initially part of the $31.7M allotted from DCAMM for the construction of the Allied Health Building and Spurk Building renovations.  The Allied Health Building project was estimated at $24.4M which left $7.3M for Spurk.   Mr. Gingerella noted that the Spurk building serves 65% of students and houses 54 faculty offices.  After receiving significant input from college staff regarding Spurk needs, President Glenn and Mr. Gingerella met several times with DCAMM, the Commissioner of Higher Education, the State Office of Administration and Finance, and the Governor’s Office to request additional funding as the $7.3M would support limited renovation to Spurk.   After thorough analysis, it was determined in November 2014 that the needs of the building (as evaluated on the criteria developed by DCAMM and the design) far exceeded the allotted $7.3M.  The College then received additional funding bringing the total project funding to $15.2M.   

Mr. Gingerella then provided a brief overview of the finalized Spurk renovation project timeline and swing space funding requirements which are also being covered by DCAMM.  In addition, he noted that there will also be upgrades made to the Bentley Library (A Building), the B and E Buildings as well as the Sports and Fitness Center.  The total, all-inclusive funding for this campus project is now $17.2M and will cover all renovations, moves, and swing space. 

Mr. Gingerella thanked the Trustees for their continued support noting that this project will touch all building on the Haverhill Campus. 

Trustee Forman asked if the college had adequate swing space coverage.  Mr. Gingerella responded that between the Riverwalk space, an additional shuttle for students to get to Lawrence, and additional space at the Opportunity Works location in Haverhill, adequate space for classrooms and faculty/administrative offices has been planned and accounted for.  One possible space location, the Little Sprouts Daycare in the Sport and Fitness Center, will remain unchanged.

President Glenn noted that while most of the funding is going into Spurk, there will be observable renovations to the other buildings on the Haverhill campus as well.  “We are optimizing spaces now that were not functional,” he noted.  “That last $2 million will provide the most visible signs of renovation on campus, and we are very grateful for your and DCAMM’s support in the process.”  

EDUCATION REPORT:

a)    Update on Health Professions (ADM-3269-050615)
President Glenn introduced Dr. William Heineman, Vice President of Academic and Student Affairs who then introduced Mary Farrell, Dean of Health Professions who provided an update on activities in Health Professions division. 

Ms. Farrell noted that the Division of Health Professions has had a very active year in terms of accreditation, new equipment, and new lab spaces in 2014-15.  In terms of accreditation activity, she noted that the Medical Lab Technology, Medical Assisting and Paramedic Technology programs have all recently received full re-accreditation.    The Dental Assistant Studies program recently had a site visit and were lauded for a perfect site visit.  Radiologic Technology and Health Information Technology programs are in the process of reaccreditation and are actively engaged in the self-study process.  

In terms of new equipment and new lab space, Ms. Farrell noted that the existing space in the Dimitry Building was renovated for a Dental Assisting Studies lab.  Renovations in the iHealth Building allowed space for the Ophthalmic Assisting lab and Phlebotomy lab (which was upgraded and improved).  Equipment for the Respiratory program (an Arterial Blood Gas Analyzer) was donated by the Anna Jaques Hospital, and a Plethysmograph (also called a Body Box which measures flow of air from the human lung) was donated by Holy Family Hospital.   

Ms. Farrell also noted that the Dental Assisting Studies lab was upgraded and now includes a document camera which provides direct visual instruction to all students in the lab.  In addition, the Radiologic Technology program received a Direct Capture Digital Radiography machine valued at $90K. 

She noted that the patient simulation equipment has also been upgraded with the addition of a birthing mom, “Lucina” who offers experience in breach birth presentation, normal delivery, complicated, high blood pressure delivery and respiratory distress.

Trustee Daly O’Brien thanked Ms. Farrell for her presentation and thanked all of the nurses as it was National Nurses Day.  She applauded the great work that the college is doing in the Allied Health fields.  President Glenn agreed and noted that the generous donations are a result of the great work of Ms. Farrell in the Health Professions as well as the Office of Institutional Advancement. 

REPORT OF BOARD COMMITTEES:

a)    Audit and Finance Sub Committee
       1)    Third Quarter Financial Report (AFC-15-11)

Trustee Dulchinos reported that the college’s expense and income status is in commendable shape.  The college’s expenses are slightly below budgeted and income is slightly above which is headed in the right direction.  He noted that the first three (3) pages of the report show the detail and also information on cash investments which have been very good.   He noted that the college has made an effort to keep a good portion of its funds in local banks to support the local economy.  He also noted that operating cash and investments are also doing very well (given challenging times).  Enterprise funds continue to do well and are good to have in case of emergency.  Trustee Dulchinos commended the Administration and Finance staff for their work on the budget.

REPORT OF ADMINISTRATION:             

a)    FY16 Budget Update (Verbal)
President Glenn noted that at the May 27th Trustee meeting, he will provide a proposed FY16 budget including enrollment assumptions and a recommendation for a student fee increase (although not as substantial as last year).  President Glenn noted that the college will be making budget reduction decisions for FY16, and that the executive staff have already been reviewing reduction options based on a 3-5% decrease in enrollment.  Based on that scenario, the college currently has a $3 million gap, so there is work to do.  President Glenn reminded the Trustees that the fee increase was simply to “keep up and maintain” what the college does, and noted that they will be provided with a balanced budget on May 27th.  He also noted that he was encouraged to hear Secretary of Education Peyser at the MCCTA meeting say that they would like to analyze operational and capital funding for the higher education sectors.  He then thanked the Trustees for their continued support.

b)    NECC Strategic Planning Update (Verbal)
President Glenn noted the work being done by co-chairs of the Strategic Planning Committee (Dean Wendy Shaffer and Professor Mark Reinhold) as the college gears up for its next strategic planning process.  He noted that the Board of Higher Education will be more involved in campus planning going forward, and that the college anticipates using Appreciative Inquiry in its planning process again this time.   The process will broadly engage members of the college community, and reports will be provided to the Trustees at the monthly meetings. 

Trustee D’Orazio asked if the college has a representative at the state level to lobby for the college’s budget and planning issues.  President Glenn noted that the Massachusetts Community College Executive Office Executive Director, William Hart, was in position to do that on behalf of the 15 community colleges.  President Glenn noted that Mr. Hart meets monthly with the community college presidents and also consistently keeps the lines of communication open as developments are made at the State House and Governor’s office. 

c)    Haverhill Campus Update (Verbal)
Agenda item taken out of order.  See Unfinished Business above.

d)    Lawrence Campus Update (Verbal)
President Glenn noted that the Lawrence Partnership has made great strides over the last few weeks with the hire of its new Executive Director, Derek Mitchell.  The Partnership was also featured in the most recent edition of Merrimack Valley Magazine.  The Partnership recently welcomed three (3) new Board members.  They are:  Mike Tager, Vice President for TD Bank, Greg Bialecki, former Massachusetts Secretary of Housing and Economic Development, and Glenn Prezzano, Publisher of Merrimack Valley Magazine.  President Glenn noted that he will keep the Board apprised of the Partnership’s progress.

President Glenn also noted that the Trustees had already heard from Vice President Gingerella regarding the work that will be done at the Haverhill Campus.  In addition, the Dimitry building at the Lawrence Campus is in need of work to the outside panels, and the college and DCAMM has proposed approximately $6.5M to conduct that work within the FY17-18 budget cycle. 

President Glenn also noted that U.S. Senator Elizabeth Warren recently visited the college to meet with students regarding college affordability.   She was also provided a brief tour of the Essex Street area and alleyway behind the El Hefni Allied Health building and was provided with an update regarding the proposed Regional Public Safety Center. He noted that the discussion with students focused on college costs, student debt and how the community college is a very good, cost effective option for students.    President Glenn reminded Trustees that two-thirds of NECC’s dependent students have a family income of under $60K, and independent students under $20K.    While some of our students take only a few $1,000 a year in student loans, some still have to take more than they want to borrow.  “We talked with Senator about “life” – living expenses, working, living, transportation, health care.  And we noted that NECC has invested in retention scholarships and has an experimental program with Federal Reserve Bank of Boston which incentivizes students to save.  Those program are some of the things NECC is doing to make college costs more affordable” he said. 

e)    Awards Convocation, May 12 @ 7PM (Verbal) President Glenn reminded Trustees that the college’s Awards Convocation is scheduled for May 12 at 7PM.  He hoped Trustees are able to attend.  He noted it’s a spectacular evening of awards for students.

f)     Reminder:  NECC Commencement, Saturday, May 16 at 11AM (Verbal)   President Glenn reminded Trustees that Commencement will take place on May 16th.   Trustees will meet in the robing room (D129) in the Sports and Fitness Center by 10:15AM.  This year’s Commencement speaker will be award winning columnist Helen Urbinas.  President Glenn encouraged the Trustees to attend.    

g)    End-of-Year Board Dinner on May 27, 2015, 6:30PM (Verbal) President Glenn noted that normally after the June Board meeting, Trustees go out to dinner.  It was agreed that the Board will go to China Blossom in North Andover after the May 27th meeting.   Chairman Moynihan thanked Vice President Jean Poth for making the necessary arrangements.

President Glenn also noted that he will have a report next month regarding the Haverhill Police Academy, and thanked Trustee Guilmette for his assistance in getting that program started.

NEW BUSINESS:

a)    Motion to Approve Associate in Science Degree in Biology (ADM-3271-050615)
President Glenn noted that as the college continues to emphasize its STEM program for our students, the Academic Affairs Committee approved this new associate degree program that is intended to provide a high quality STEM program that will allow students to enter the workforce as Biological Technicians upon completion.

On a Motion by Trustee Guilmette, seconded by Trustee Daly O’Brien, it was voted unanimously to approve the Associate in Science Degree in Biology.

b)    Motion to Approve Engineering Science-Advanced Manufacturing Technology Option (ADM-3272-050615)
President Glenn reminded Trustees about the funding the college received two years ago to purchase equipment for advanced manufacturing in collaboration with Greater Lawrence Technical High School.  This new program converts some of that coursework into a credit-bearing curriculum which affords an Associate Degree.

On a Motion by Trustee Daly O’Brien, seconded by Trustee Dulchinos, it was voted unanimously to approve the Engineering Science-Advanced Manufacturing Option.

c)    Personnel Actions:
        1)    New Appointments (ADM-3273-050615)
President Glenn noted that there were three (3) new appointments recommended for approval. 

On a Motion by Trustee Dulchinos, seconded by Trustee Forman, it was voted unanimously to approve the three (3) new fulltime personnel actions as listed in Addendum A.

       2)    MCCC/MTA Reappointments and Tenure (ADM-3274-050615) 
President Glenn noted that these are contractual obligations for tenure and have been reviewed by the College’s Academic Affairs division.

On a Motion by Trustee Forman, seconded by Daly O’Brien, it was voted unanimously to approve sixty-one (61) personnel actions as listed in Addendum B.

d)     Grants:
          1)    Massachusetts Department of Early Education and Care/North Shore Community College:  Educator and Provider Support Supplemental Funds (ADM-3275-050615)
President Glenn noted that there was one supplemental grant approval this month in the amount of $6,000 from the Mass. Department of Early Education and Care.

On a Motion by Trustee Guilmette, seconded by Trustee Forman, it was voted unanimously to accept a supplemental grant of $6,000 from the Massachusetts Department of Early Education and Care for the period July 1, 2014 to June 30, 2015.

OTHER BUSINESS:    

a)    Interpretation of Article III, Section I, Standing Committees in the NECC By-Laws (shaded in yellow) (ADM-3276-050615)
President Glenn noted that at the April meeting, Chairman Moynihan requested that the Board seek an opinion from legal counsel regarding the language in the by-laws surrounding the composition of Trustee subcommittees.  He noted that the legal counsel’s advice was attached for review. 

Chairman Moynihan then recommended that the language be changed to read that standing committees would comprise of three (3) voting members (including a chair of the subcommittee) plus the Chairman of the Board as a fourth (4th), non-voting, ex-officio member of all subcommittees.  President Glenn asked Cheryl Goodwin, Clerk to the Board to reach out to legal counsel again for language to that effect.  A draft of the revised by-laws would be forwarded to the Board for approval at their May 27th meeting.

b)    Appointment of Presidential Evaluation Sub Committee (Verbal)
Chairman Moynihan appointed Vice Chairman of the Board, Jeffrey Linehan as Chair of the Sub Committee on Presidential Evaluation.  He also appointed Trustees Dulchinos and Cox as member of that Sub Committee as well.  As Chairman of the Board, he noted that he will also serve on the committee.  Chairman Moynihan noted that they have received information from the Department of Higher Education on the evaluation process and will forward that to Vice Chair Linehan for review.  The Sub Committee will work over the summer months and provide an evaluation at the the September meeting for approval. 

c)    Update of Students’ Survey on Food Service (Verbal)
Student Trustee Terry provided an update on the Food Service Survey of Students.  She noted that she has over 1500 respondents including students, faculty and staff.  Ms. Terry noted that she is still in the process of compiling the data results, but initial results indicate that respondents would like to see lower prices, more variety (vegetarian and gluten free options), and hot, cooked to order items.  She also noted that there was a preliminary discussion regarding the possibility of a food plan for students.  Ms. Terry noted that she will bring more information to the May 27th meeting.

President Glenn thanked Ms. Terry for her approach and work on behalf of the students of NECC.

ADJOURNMENT: 

Being no other business, Chairman Moynihan adjourned the meeting at 6:21PM.