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Meeting Minutes October 2013

Northern Essex Community College Board Of Trustees
Minutes Of Meeting (Official) – October 2, 2013

A meeting of the Northern Essex Community College Board of Trustees was held in the HartlebTechnology Center at the Haverhill Campus at 5:00PM.

Present:

Mr. Cox
Ms. Daly O’Brien
Mr. Dulchinos
Mr. Forman
Mr. Guilmette
Mr. Linehan
Mr. Moynihan
Ms. Ramirez

ABSENT: Ms. Estrella, Mr. Rivera, Mr. Schindel
ALSO PRESENT: President Glenn

Call to Order:

Chairman Moynihan called the meeting to order at 5:03PM.

Approval of Minutes:

On a Motion by Trustee Dulchinos seconded by Trustee Daly O’Brien, it was voted unanimously to approve the September 4, 2013 minutes as presented.

Corrrespondence:

There was no correspondence this month.

Unfinished Business:

President Glenn introduced several new employees to the Board.

They are:

Brian Knoth, Assistant Professor Art & Design
Kathleen Holmes, Assistant Professor Behavioral Sciences
Adrianne Holden-Gouveia, Assistant Professor, Computer Information Science
Christopher Firth, Web Integration Specialist
Linda Meccouri, Dean of Professional Development
Erin Galvin, Staff Assistant, Administration and Finance
Ashley Bragger, Staff Assistant, Enrollment Management & Student Services
Sarah Comiskey, Administrative Assistant I, Institutional Advancement

The board welcomed all of the new employees to NECC.

Education Report:

Sabbatical Report by Professor Jorge Santiago (ADM-3167-100213)
President Glenn introduced Dr. William Heineman, Vice President of Academic Affairs. Vice President Heineman introduced Professor Jorge Santiago.

Professor Santiago spoke briefly about his sabbatical study. During his sabbatical, Professor Santiago prepared educational materials including a video to assist faculty and staff at the college in better understanding the Latino culture and to help them better guide the rapidly growing Latino population. He noted that a fair amount of the Latino student population has trouble completing their academics for a variety of reasons. With a focus on the Lawrence community, Professor Santiago conducted a series of lectures on Hispanic culture, but noted that the college needed a new medium to convey the message of the Latino student needs. His response to this was the development of a 20-minute multi-media video that can be shown to new incoming faculty and staff as part of their orientation. The video deals with a variety of issues like learning style, the cultural gap, social capital, family issues, and many more.

Professor Santiago then played a brief portion of the video for the Trustees. He noted that he hopes the college’s staff orientation process will find this useful.

Chairman Moynihan thanked Professor Santiago for his report.

Report of Board Committees:

Presidential Evaluation Committee

  1. Motion to Approve Presidential Salary Increase (ADM-3168-100213)

    Trustee Moynihan noted that at the last meeting, the Board approved President Glenn’s performance appraisal. Vice Chairman Linehan then noted that given the stellar outcome of that performance appraisal, the Board is recommending that President Glenn be given the full 1.75% merit increase, effective July 1, 2013 as noted in the communication from the Board of Higher Education.

    On a Motion by Trustee Linehan, seconded by Trustee Daly-O’Brien, the Board voted unanimously to approve a 1.75% merit-based salary increase for the President, effective July 1, 2013.

Trustee Moynihan noted that a letter from him to Commissioner Freeland’s office would be sent immediately to support the Board’s approval and will include a recommendation to the Commissioner that he approve the full 1.75% that is within his authority, for a total of a 3.5% merit increase. He also extended many thanks to the Presidential Evaluation Committee and the hard work of Wendy Shaffer, Dean of Development during this process. 

Audit and Finance Committee

  1. FY14 Revised College Budget (AFC-14-01)
    Trustee Dulchinos provided a brief overview of the budget based on the original $14 student fee increase and a project enrollment increase, and then the budget based on no fee increase, a slight enrollment decrease, and some retention of interest from investments. He noted that the budget is balanced for now, but we will need to build the college reserves going forward and reduce expenses, with some unfilled positions, to keep the budget in check.

    On a Motion by Trustee Dulchinos, seconded by Trustee Moynihan, the Board voted unanimously to approve the FY14 Revised Budget of $41,110,850 as detailed in the Summary Report provided.

  2. Unaudited FY13 Financial Statements (AFC-14-02)
    Trustee Dulchinos provided a brief informational overview of the Audit report and noted that there should be no issues presented.

Report of Administration:

President Glenn spoke briefly about the following items:

  1. FY14 Budget Outlook (Verbal)
    President Glenn stated that the revised FY14 budget just presented is solid for now, but wanted Trustees to be aware that the budget discussion at the state level is still a very lively issue. As the year progresses, he noted that he will keep the Trustees apprised of the budget with presentations and emails so that they can feel confident and secure in their knowledge about the budget and how it affects students. President Glenn noted that he will also be scheduling a presentation in the near future (by the college’s Director of Financial Aid) on how student financial aid works and how the budget affects students.
  2. NECC Strategic Plan Progress Update (Verbal)
    President Glenn noted that Goal 4 on career preparation is a critical piece of the college’s strategic plan in serving students and helping them to find jobs. The college has invested in staff to help move these efforts along and has developed marketing materials to explain what we do around career prep. These materials provide companies with a better handle on internships and provide an opportunity for employers, for hiring students, and for those seeking interns. President Glenn noted that the college is also hosting an Occupational Advisory Board Summit this week where approximately 160+ people who serve on our Advisory Boards will come together to give their advice on how our students can meet their needs. In the meantime, Goal 4 staff is working with students on resume prep, interview skills, basic professionalism, life skills, etc. Our hope is to have students achieve the job prep skills which are distinct for each area of the college.
  3. Lawrence Campus Update (Verbal)
    President Glenn noted that progress continues with Allied Health and Tech Center with the actual “move-in” date slated for late November. Classes will begin in January, 2014, and he noted that the Grand Opening is slated for Friday, March 21st. President Glenn also noted that 420 Common Street will be opening for some classes in the fall with a new bookstore, food services, and Eastern Bank. He also credited the work of Jean Poth in Institutional Advancement for securing the Registry Building site where 62 additional parking spaces will be available for students beginning in November.
  4. 10/18/13 Vision Project Conference: Within Our Sights (Verbal)
    President Glenn noted that the Board of Higher Education is holding a statewide meeting on October 18th to launch the Vision Project Report. Trustee Moynihan, Linehan and Dulchinos will be attending and will bring back a report to the full Board at the November meeting.
  5. 11/7/13 Statewide Trustee Conference (ADM-3169-100213)
    President Glenn reminded Trustees that a statewide conference is scheduled for November 7, and all Trustees are encouraged to attend. As more information becomes available for registration, Cheryl Goodwin will forward it along to all Trustees.

New Business:

  1. Personnel Actions:
    1. New Appointments (ADM- 3170-100213): To approve one (1) new full-time personnel action as listed in Addendum A. On a Motion by Trustee Dulchinos, seconded by Trustee Cox, it was voted unanimously to approve the one (1) New Appointment.
  2. Approval of Easements Over Campus Grounds for Opportunity Works (ADM-3171-100213) President Glenn noted that this motion seeks support from the Board of Trustees to recommend to the Commonwealth of Massachusetts Division of Capital Asset Management that they approve utility, municipal services, passage and parking easements over the College campus grounds to the new construction site of the Opportunity Works facility. President Glenn noted that the college has worked collaboratively with Opportunity Works during the construction design process, and NECC will gain additional parking spaces as a result of the collaboration. NECC will also have access to the Opportunity Works site for student internships. Trustee Moynihan and Trustee Cox noted that due to any potential conflict of interest, they would be abstaining from voting on this motion.
    On a Motion by Trustee Linehan, seconded by Trustee Guilmette, it was voted 6-0 in favor, with Trustees Moynihan and Cox abstaining, to approve the easements over campus grounds for Opportunity Works.

Other Business:

President Glenn noted that each Trustee has a new Parking Sticker in front of them. Stickers should be placed on the left, driver’s side corner of the front windshield.

Adjournment:

With no other business, Chairman Moynihan adjourned the meeting at 5:48PM.