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Meeting Minutes September 2, 2015

NORTHERN ESSEX COMMUNITY COLLEGE BOARD OF TRUSTEES

MINUTES OF MEETING (OFFICIAL) – September 2, 2015

A meeting of the Northern Essex Community College Board of Trustees was held in room TC103A of the Hartleb Technology Center at the Haverhill Campus at 5:00 p.m.

PRESENT:
Mr. Beverage
Mr. Cox
Mr. Forman
Mr. Guillmette
Ms. Daly-O’Brien
Mr. Dulchinos
Mr. D’Orazio
Mr. Linehan
Mr. Moynihan
Ms. Estrella
 

ABSENT: Ms. Paley-Nadel

ALSO PRESENT:  President Glenn 

CALL TO ORDER: Chairman Moynihan called the meeting to order at 5:02 p.m.    

APPROVAL OF MINUTES:  On a Motion by Trustee Cox, seconded by Trustee Dulchinos, it was voted unanimously to approve the May 27, 2015 minutes as presented. 

CORRESPONDENCE:  There was none.

UNFINISHED BUSINESS: 
Introduction of Newly Hired Employees
There were no new employees to introduce.

Introduction of New Student Trustee
President Glenn introduced the College’s new Student Trustee Sam Beverage.  Mr. Beverage is a resident of Lawrence and is majoring in Engineering Science at NECC.     Chairman Moynihan welcomed Mr. Beverage to the Board

EDUCATION REPORT:      
a)    Update on Mental Health Counseling (Verbal)
President Glenn noted that mental health services has been offered for three years at NECC, and the scope of counseling services has expanded considerably over the last two years.  President Glenn introduced Dr. William Heineman, Vice President of Academic & Student Affairs who provided an update on Mental Health Counseling services.  Dr. Heineman provided handouts on NECC Counseling Services, and noted that faculty and staff were reporting an increasing number of students having academic problems as a result of emotional needs or mental disorders.  In the fall of 2013 a part time mental health counselor was hired.  Mental Health Counseling serves as a consult for faculty and staff that deal with students with emotional needs/mental disorders.    Dr. Heineman noted that students feel overwhelmed when balancing classes, family, and work schedules.  The Counselors are here to encourage and guide students who reach out for help.  Some of the common reasons why students visit the counseling office are depression, family problems, or relationship issues.  Dr. Heineman noted that by 2013-2014, faculty and staff became more aware of the counseling services and number of visits started to rise.  It was determined that one counselor was not sufficient to meet the need, so a second counselor was hired for 25 hours a week on the Lawrence campus.

Trustee Moynihan recommended to have interns from local colleges or work in collaboration with a mental health provider.  President Glenn noted that NECC”s philosophy is not to become a mental health facility but to help students with minor issues.  If major issues arise the student is referred to mental health providers within the Merrimack Valley.  President Glenn and Chairman Moynihan thanks Dr. Heineman for his report.

REPORT OF BOARD COMMITTEES: 

a)    Presidential Evaluation Report (Verbal) 
Subcommittee Chairman Linehan thanked all members of the subcommittee which included Trustee Moynihan, Trustee Cox, Trustee Dulchinos, and support staff Wendy Shaffer and Cheryl Goodwin.  He noted that the subcommittee met four times over the summer months beginning in June 2015.  Ms. Shaffer will be finalizing the last draft of the evaluation for the Trustees which will be reviewed and finalized by the subcommittee before sending it to the Commissioner by the October 15th deadline. Chairman Linehan noted that full evaluation will be available for approval on the October Board meeting.

REPORT OF ADMINISTRATION:             
a)    NEASC Report (Verbal)
President Glenn noted that NEASC 5th year report was distributed to each Board member.   President Glenn thanked and congratulated Wendy Shaffer, Mark Reinhold and Bill Heineman for their great work and efforts on this report.  The final draft was submitted on August 27th.  This NEASC report provides an update on where NECC is on each of the standards, where progress has been made, and where there is need of continued improvement.

b)    NECC 2020 Strategic Planning Update (Verbal)
President Glenn noted that over the summer months, there has been some restructuring of the Strategic Planning function.  Wendy Shaffer, Dean of Development will temporarily provide oversight to the Strategic Planning function at the college as well as being heavily involved in the 5 year report regarding the college’s NEASC Accreditation.   As part of the Strategic Planning process, the college is going to launch a new strategic planning process at the college’s Convocation on Tuesday, September 8.   The new strategic planning process will be guided by the Appreciative Inquiry process, and will identify themes and topics that will help explore student success and other new initiatives in the future. 

c)    FY16 Budget Update (Verbal)
President Glenn noted that enrollments are currently somewhat ahead of projections, and noted that there will be a slight decline, but not at the rate of 5% as was projected.

President Glenn then reported that due to the new enrollment figures, a supplemental FY16 budget with some probable new expenditures will be presented to the Board at the October meeting.   

d)    Haverhill Campus Update (Verbal)
President Glenn noted that special arrangements have been made with National Grid so that all lights at the Haverhill campus will be replaced with energy efficient lighting.  National Grid will be paying half of the cost of $1.4 million project, and with the energy savings, the other half of the cost (belonging to the college) will be paid off in three years.

President Glenn also noted that many renovations have been made across the campus.  Funding for the Spurk building has been somewhat in flux,” but the college is hopeful that they will have $17 million more by next year for the repairs.

Finally, President Glenn reported that the college is in the process of exploring a Hospitality and Culinary Arts program in downtown Haverhill.  He noted that he has met with Whittier Regional Technical High School and Endicott College who have expressed great interest in this project.

e)    Lawrence Campus Update (Verbal)
President Glenn informed the Trustees that the final touches are being done on the Louise Haffner building, and a building dedication ceremony will be held soon.  President Glenn also noted that an agreement has been signed with the Universidad Autonoma de Santo Domingo.

f)     Quarrybrook Outdoor Learning Center (Verbal)
President Glenn noted that NECC has developed a special partnership with the El Hefni Technical Training Foundation to open the Quarrybrook Outdoor Learning Center.  The Center is funded by the foundation and NECC is managing the center.  NECC’s Marcy Yeager is the new director, and she will be working with dual enrollment and international students.   He noted that the center is quite impressive and can help advance dual enrollment and early college initiatives and enrollment.  President Glenn noted that a future Board meeting will be scheduled at the location along with a tour for the Trustees.

g)    New Hampshire Presence Petition (Verbal) President Glenn informed the Trustees that given Quarrybrook operates out of the State of New Hampshire, the college must file for a New Hampshire Presence Petition.   The petition allows NECC to offer credit bearing activities within New Hampshire, particularly full courses, practicums and internships.  Marcy Yeager, as director, is currently collecting information from all areas of the college and has also been in touch with the Massachusetts Department of Higher Education about this collaboration and the NH Petition.  President Glenn noted that a decision is anticipated in approximately 10 months.  This collaboration and petition could be an opportunity to expand NECC presence in Southern New Hampshire. 

h)    Invitation to Convocation (Verbal) President Glenn noted that the college’s Fall Convocation is on September 8th and noted that an invitation with information and agenda was recently sent to Trustees.  He asked Trustees that are planning to attend please let Cheryl Goodwin know so that they can be formerly introduced at Convocation.

i)     Invitation to Presidential Scholars Dinner on September 24th (Verbal) President Glenn noted that the annual Presidential Scholars Dinner will be held on September 24th  and asked Trustees to save the date.  A formal invitation will follow in the mail.  This is an opportunity for Trustees to meet the Presidential Scholars, and he hoped that Trustees could attend.

NEW BUSINESS:
a)    Personnel Actions:
1)    New Appointments (ADM-3290-090215)
President Glenn noted that most new appointments are faculty, some internal transfers, and some already in approved in the FY 16 budget.   President Glenn reminded Trustees that over the summer months, the Trustees had given the President authority to hire employees and that Trustees affirm those appointments at the September meeting.

On a Motion by Trustee Cox, seconded by Trustee Dulchinos, it was voted unanimously to affirm eighteen (18) fulltime personnel actions as listed in Addendum A.

b)    Grants
President Glenn requested approval for the following grants:.

1)    EDUCAUSE-iPASS Intergrated Planning and Advising for Student Success in Higher Education (ADM-3291-090215)

On a Motion by Trustee Daly-O’Brien, seconded by Trustee Estrella, it was voted unanimously to approve the EDUCAUSE-iPASS Grant.

 2)    Gallaudet Regional Center Grant (ADM-3292-090215)

On a Motion by Trustee Dulchnios, seconded by Trustee Daly-O’Brien, it was voted unanimously to approve the Gallaudet Regional Center Grant.

3)    Massachusetts Department of Higher Education STEM Starter Academy Grant (ADM-3293-090215)

On a Motion by Trustee Daly-O’Brien, seconded by Trustee Moynihan, it was voted unanimously to approve the STEM Starter Academy Grant.

4)    United States Department of Education: Title V Developing Hispanic-Serving Institutions Program (ADM-3294-090215)

On a Motion by Trustee Cox, seconded by Trustee Daly-O’Brien, it was voted unanimously to approve the United States Department of Education:  Title V Developing Hispanic-Serving Institutions Program Grant.

5)    United States Department of Labor/Massasoit Community College and Career Training Program Grants (ADM-3295-090215)

On a Motion by Trustee Daly-O’Brien, seconded by Trustee Estrella, it was voted unanimously to approve the United States Department of Labor/Massasoit Community College and Career Training Program Grants.

OTHER BUSINESS:    President Glenn noted two additional items that were not on the agenda:

a.    Non Unit Professionals:  President Glenn informed the Board that the Department of Higher Education has approved a 3.5% increase for Non-Unit Professionals below the level of “senior staff,” and that NECC and the other colleges may delay the increase until the new MCCC contract is resolved, and the governor’s office provides direction on salary increases for Executive branch employees. 

b.    MCCC:  President Glenn informed the Board that the Department of Higher Education is currently negotiating with MCCC on the contract.  Faculty and professional staff will be entering the fall semester without a contract.  As a result there may be some activity within the campus such as picketing, flyers and pins. President Glenn noted that the faculty and professional staff at the state’s community colleges are paid comparatively less than faculty and staff at four-year colleges and universities, and less than professionals at community colleges in other states.

ADJOURNMENT:  Being no other business, Chairman Moynihan adjourned the meeting at 5:50PM.