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Meeting Minutes September 2013

Northern Essex Community College Board Of Trustees
Minutes Of Meeting (Official) – September 4, 2013

A meeting of the Northern Essex Community College Board of Trustees was held in the HartlebTechnology Center at the Haverhill Campus at 5:00PM.

PRESENT:

Mr. Cox
Ms. Daly O’Brien
Mr. Dulchinos
Ms. Estrella
Mr. Forman (Arrived at 5:18PM)
Mr. Guilmette (Arrived at 5:09PM)
Ms. Haggar
Mr. Linehan
Mr. Moynihan
Ms. Ramirez (Arrived at 5:11PM)
Mr. Schindel 

ABSENT:  Mr. Rivera
ALSO PRESENT:  President Glenn   

CALL TO ORDER:

Chairman Moynihan called the meeting to order at 5:06PM.    

APPROVAL OF MINUTES: 

On a Motion by Trustee Dulchinos seconded by Trustee Daly O’Brien, it was voted unanimously to approve the June 5, 2013 minutes as presented. 

CORRESPONDENCE: 

President Glenn noted that the Board had received a thank you card from former Trustee Nancy Greenwood.  He passed the card around.

UNFINISHED BUSINESS: 

President Glenn introduced the Board’s new Student Trustee Emily Ramirez.  Ms. Ramirez is a resident of Lawrence and enrolled as a second year student in NECC’s Engineering Science, Computer Information Sciences program.  The Board welcomed Ms. Ramirez.

Next President Glenn introduced one (1) new employee:

Minh Le, EDP Systems Analyst IV.

The board welcomed Minh to NECC.

EDUCATION REPORT:      

New Art Program (ADM-3159-090413)

President Glenn introduced Dr. William Heineman, Vice President of Academic Affairs.  Vice President Heineman introduced Professor Shar Wolff. 

Professor Wolff spoke briefly about the new curriculum that went into effect for NECC’s Art Program.  She noted that Art classes are filling up rather quickly, and also reported that the modified classes will better help students transfer to 4 year colleges of Art. These classes can also be taken as an elective.

President Glenn stated that the curriculum changes were made based on what is driving the workforce. The college continually monitors programs for relevance so that our programs and courses remain current in the field. 

Trustee Daly-O’Brien asked what we are seeing for the transfer potential of these art students.

Professor Wolff noted that the art students have a “portfolio day” day every spring where 4 year art schools will come to NECC and view the students’ work from over the past year. Some students are accepted to the 4 year school “on the spot and offered financial aid.” Others are reviewed by admissions officers from these schools.  Once they see the students’ artwork, they can better help them get into their programs.

Trustee Guilmette arrived at 5:09PM

Professor Wolff also noted that UMass Lowell is the major recipient of our art students, and that “we are cross referencing courses with UML to make more classes more “transferable”.

Trustee Ramirez arrived at 5:11PM

President Glenn thanked Professor Wolff for her report.

Trustee Forman arrived at 5:18PM

REPORT OF BOARD COMMITTEES:

Presidential Evaluation Committee

Trustee Moynihan noted that back in the Spring, a Sub-Committee on Presidential Evaluation was formed to conduct the President’s evaluation.  The Sub-Committee met several times during the summer months and drafted the evaluation materials that were sent to the Board from Dean of Development, Wendy Shaffer.  Chairman of the Sub-Committee, Jeff Linehan noted that the group thoroughly reviewed the guidelines, discussed the President’s performance at length, and interviewed college faculty and staff over the summer.  The result of that work is the final draft presented to the Board today for approval. 

On a Motion by Trustee Linehan, seconded by Trustee Moynihan, the Board voted unanimously to approve the President’s Evaluation as presented. 

Trustee Moynihan noted that the issue of Presidential Compensation would be reviewed at the October meeting once more information from the Commissioner’s office has been distributed.  The entire process will be complete by October 15, 2013.

REPORT OF ADMINISTRATION:

President Glenn spoke briefly about the following items:

  1. How the Board of Trustees Spent Their Summer (Verbal)
    President Glenn noted that due to an untimely computer glitch, this presentation will be done at the October meeting.
  2. FY14 Budget Update
    President Glenn stated that the revised FY14 budget will be brought to the Board at its October meeting. He noted that this year’s budget will be reduced. The State did come through with $20 million dollars for community colleges, but NECC did not receive much of that. The budget will be discussed in further detail at the October meeting. He also noted that the College’s enrollment for this year is flat. NECC has kept fees low for a long time resulting in bringing in less revenue for the same number of credits that for our neighbor schools, such as Middlesex and North Shore benefit
  3. NECC Strategic Plan Progress Update (Verbal)
    President Glenn noted that the college received a $1.2 million dollar grant from the Massachusetts Life Sciences Foundation, and the college is using that grant money to do work on our classroom labs in Lawrence. We will also be using this grant money for internal staff development which is being directed and monitored by NECC’s new Dean of Professional Development, Linda Meccouri.
  4. Lawrence Campus Update (Verbal)
    President Glenn noted that progress continues with Allied Health and Tech Center with the actual “move-in” date slated for late November. Classes will begin in January, 2014, and reminded all Trustees to look for a “Save the Date” announcement for the grand opening in the near future.  President Glenn also noted that 420 Common Street will be opening for some classes in the fall with a new bookstore, food services, and possibly a bank. Salem State will also be holding classes in 420 Common.
  5. Campus Connector – MVRTA Shuttle Services (Verbal)
    President Glenn noted that back in the spring, the Massachusetts Department of Transportation held a forum to gather input from the community on transportation needs.  President Glenn noted that he sat on a board with MVRTA and talked about student needs. MVRTA and NECC have teamed up to offer shuttles from Haverhill to Lawrence. Express service on the hour will be offered for $1 per ride, and this could allow the college to potentially cut back on our shuttles and save money.
  6. Performance Recognition Award Recipients for 3rd Quarter 2013 (ADM-3160-090413)
    President Glenn congratulated the recipients of the 3rd Quarter 2013 Performance Recognition Awards:  Linda Fagan, Perry Lara and Danny Rivera.

    Trustee Moynihan noted that a letter of congratulations will be sent to each recipient from the Board of Trustees. 

NEW BUSINESS:

  1. Personnel Actions

    1. New Appointments (ADM- 3161-090413):  To affirm fifteen (15) full-time personnel actions as listed in Addendum A previously approved by the President of the College during the Summer 2012, consistent with the authority delegated to him by the Board of Trustees.  On a Motion by Trustee Cox, seconded by Trustee Schindel, it was voted unanimously to affirm the fifteen (15) New Appointments.
    2. Appointment of Department Chairpersons and Program Coordinators   (ADM-3162-090413):  To approve two (2) Department Chair/Program Coordinator appointments as listed in Addendum B.  On a Motion by Trustee Cox, seconded by Trustee Schindel, it was voted unanimously to approve the two (2) Department Chair/Program Coordinator appointments.
    3. Sabbatical Leave Recommendation (ADM-3163-090413):  To approve one (1) sabbatical leaves as listed in Attachment A.  On a Motion by Trustee Schindel, seconded by Trustee Dulchinos, it was voted unanimously to approve the one (1) Sabbatical Leave.
  2. Grants:

     On a Motion to by Trustee Moynihan, seconded by Trustee Cox, it was voted unanimously to approve the following three (3) Grants as submitted for approval.

    1. 1)    Gallaudet University Regional Center Grant (ADM-3164-090413):  To accept a grant of $200,000 from Gallaudet University to continue the Gallaudet University Regional Center for the contract period October 1, 2013 through September 30, 2014. 
    2. 2)    United State Department of Education:  Title V Developing Hispanic-Serving Institutions Program (ADM-3165-090413):  To accept a grant award of $552,041 for Year Three of a five-year grant from the United State Department of Education under the Title V Developing Hispanic-Serving Institutions Program. 
    3. 3)    United States Department of Labor/Quinsigamond Community College:  Trade Adjustment Assistance Community College and Career Training Program (ADM-3166-090413):  To accept a grant of $301,998 for year three of a three year grant awarded to the Massachusetts Community Colleges (Quinsigamond Community College as fiscal conduit) from the United States Department of Labor.  This grant is part of a state-wide collaborative effort; Year Three covers the period October 1, 2013 through September 30, 2014. 

OTHER BUSINESS: 

President Glenn asked Vice President of Administration and Finance, David Gingerella to provide the Board with an update on the new NECC Bookstore, Food Services and Parking Policy.

Vice President Gingerella noted that the “Jitters Cafe” at the Haverhill Campus has been updated with new paint and new furniture, and it is being run by the college’s new food service vendor, NexDine. The new bookstore in the Student Center is “on track” and expected to be open by the first week of November. A local company is doing the work on new bookstore.   At 420 Common Street, Lawrence, the renovation process for a new bookstore and café has started.   The new bookstore provider, Follett, is providing several options for students to access books other than just purchase.  They are also looking into carrying books for other local schools and their students will be able to order books through our store.  We will also be carrying books for our partner schools. Follett’s business plan is more cost effective for our students (renting books and buying used books rather than the eBooks and E-readers), and the college will receive $800,000 (total) from Follett to renovate the two bookstores.

Vice President Gingerella also spoke briefly about the new Parking Policy.  He noted that the policy has been delayed until January 2014 so that there is ample time to notify all faculty/staff/students of the proposal.  The yearly price for a parking pass has been lowered from the original suggestion of $26.50 to $17.00 a year for faculty and staff, and $8.50 a semester for students and adjunct faculty. The college will still have two free parking lots, one in Haverhill and one in Lawrence. (Tech center and Buckley garage respectively)

ADJOURNMENT: 

With no other business, Chairman Moynihan adjourned the meeting at 5:48PM.