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Meeting Minutes September 2016

NORTHERN ESSEX COMMUNITY COLLEGE BOARD OF TRUSTEES
MINUTES OF MEETING (OFFICIAL) – September 7, 2016

A meeting of the Northern Essex Community College Board of Trustees was held in room TC103A of the Hartleb Technology Center at the Haverhill Campus at 5:00 p.m.

PRESENT:

Ms. Rosalin Acosta
Mr. Cox
Mr. Forman
Mr. Guillmette
Ms. Daly-O’Brien
Mr. D’Orazio
Mr. Linehan
Ms. Paley Nadel
Ms. Estrella
Mr. Garcia

ABSENT: Ms. Cerasuolo-O’Rorke

ALSO PRESENT:  President Glenn

CALL TO ORDER: Chairman Linehan called the meeting to order at 5:04 p.m.   

APPROVAL OF MINUTES:  On a Motion by Trustee Guilmette, seconded by Trustee Daly-O’Brien, it was voted unanimously to approve the June 1, 2016 minutes as presented. 

CORRESPONDENCE:  There was none.

UNFINISHED BUSINESS

Introduction of Newly Hired Employees
President Glenn introduced Michael McCarthy, VP of Administration and Finance.  Michael previously worked as the CEO for the Essex County Sheriff’s department.  He also introduced Kim Burns who is taking over Linda Meccouri’s responsibilities.  

Introduction of New Trustees
President Glenn introduced two new Trustees Rosalin Acosta and student elected trustee Klinbert Garcia.  Ms. Acosta is a resident of Amesbury and is Senior Vice President and Managing Director for Enterprise Investment Advisors.  Ms., Acosta has 30 years of experience in wealth management, and is currently working for Enterprise Bank in Lowell. Mr. Garcia is a resident of Methuen he enrolled to Northern Essex’s certificate in web design and decided to pursue an associate degree in communications.     Chairman Linehan welcomed Mr. Garcia and Ms. Acosta to the Board.

EDUCATION REPORT: 

a)    2015-16 All College Assembly Report

President Glenn introduced Professor Amy Callahan, Chair, All College Assembly (ACA) to give her yearly ACA report.  Professor Callahan informed to the board that as chair she helps facilitate college’s participatory governance and despite all challenges from contract negotiations and preparations for renovation of the Spurk building, the All College Assembly had a good year and many important issues were covered. 

Professor Callahan gave a brief report on the executive committees:  Professor Callahan noted that the Academic Affairs committee reviewed 96 proposals and approved 88.  The Finance Committee made several recommendations including directing more resources toward marketing and paying attention to retention in light of enrollment decreases.  And the Student Affairs committee focused on issues of student concern such as how to best handle the level of comfort with the police and sheriff academies on campus and gender use of bathrooms.

b)    Student Experience at NECC

President Glenn introduced Mike Cross, Chemistry Professor for seven years at NECC who recently got his PhD in Chemistry with an associate degree in liberal arts, enrolling at Northern Essex Community College as an “undercover student” while continuing to teach full time.

Professor Cross expressed that he decided to enroll at Northern Essex in the spring of 2015 while attending the Annual Awards Convocation, honoring students for academic achievement and extracurricular involvement.  Professor Cross noted of how this had him thinking of why some students succeed while others fall through the cracks.  Professor Cross wanted the full student experience and decided to enroll at Northern Essex and started doing all the steps a regular student was required to do.  Professor Cross went through the process of applying for financial aid, taking the Accuplacer assessment test, and enrolling in the First Year Seminar course. 

Professor Cross noted that while his goal was to learn more about his students and their challenges they face while pursuing an education.  He also got to see his co-workers as professors and learned from them.  He could have not had a better professional development experience.  Professor Cross shared some of his experiences he had as a student. His experiences were as follow:

As a full-time employee and parent of three, online courses worked best with his schedule.  Accessibility is important in reaching adult students

Winter intercession courses which compress the typical 14-week semester into just three weeks, are intense.

Textbooks are expensive and some students in his classes had to get through class without a textbook due to the cost

NECC offers “fabulous” student services in both Haverhill and Lawrence.  Cross was surprised to find a full library in Lawrence and a writing center, and to learn that, as a student, he could work out for free at the YMCA.

President Glenn thanked Professor Cross for his dedication.

REPORT OF BOARD COMMITTEES: 

a)    Presidential Evaluation Report (Verbal)
Subcommittee Chairman Forman thanked all members of the subcommittee which included Trustee Linehan, Trustee Cox, and Trustee Paly-Nadel.  Ms. Shaffer will be writing the last draft and will be reviewed by subcommittee before sending to the Commissioner by the deadline.

Chairman Linehan thanked Trustee Forman for chairing the subcommittee and support staff Wendy Shaffer for all their efforts.

REPORT OF ADMINISTRATION:             

a)    NECC 2020 Strategic Planning Update (Verbal)
President Glenn noted that the strategic plan has been approved by the Department of Higher Education Commissioner Santiago and is pending approval from the secretary of education.  

b)    FY17 Budget Update (Verbal)
President Glenn requested the BOT have a longer board meeting for the month of October to discuss budget more in depth.  Next board meeting is scheduled for Wednesday, October 5th.  It will be from 4p-6p. Enrollment and the college’s FY17 budget will be discussed.

c)    Haverhill Campus Update (Verbal)
President Glenn noted that classes are back in session.  The campus is buzzing.  Spurk building is gutted inside-out. Students are being directed to new classroom locations and signage are all around campus. The shuttle is constantly circling the campus.

President Glenn also reported that the FY17 state budget includes a $1 million down payment for the Hospitality and Culinary Arts program for downtown Haverhill.  Next step is to finalize what is needed with Endicott College and put out an RFP.

d)    Lawrence Campus Update (Verbal)
President Glenn informed the board that the Lyndon State launch event is scheduled for Wednesday, September 14 at the Lawrence campus, El Hefni building.  Invitations were mailed to board members.  This initiative is part of the communiversity along with Regis College.

President Glenn also noted that the Lawrence Partnership has completed the training survey of employee needs and will be mapping the needs back to providers, efforts being recognized by Mass Inc.  The goal is to be on top of workforce needs.

e)    $4 Million Tech Hire Grant (Verbal)
President Glenn noted that four community colleges, including NECC and partnering vocational-technical high schools, local workforce investment boards, the Northeast Advanced Manufacturing Consortium have received this four year grant to provide workforce training in advanced manufacturing in Worcester, Middlesex and Essex counties.

f)     Statewide Higher Education Strategic Framework (Verbal) President Glenn noted that this will be discussed for next month’s meeting. 

g)    Extended BOT Meeting-October, 2016 (Verbal) was noted on FY17 Budget update.

h)    Revised FY17 BOT Schedule (Verbal) President Glenn noted that a revised BOT schedule is enclosed in the packet for Trustee calendar.  This reflects changes on the November BOT meeting.  Please note change of locations.

i)    “The Degree Gap” (Verbal) President Glenn noted that the Department of Higher Education statewide Vision Project main message is focusing on student success as a state. 

President Glenn noted that ways to change the student success rate is by getting more underserved students in and out the other door and the need to get students in that are not students now.

j)    NECC Vision Project Dashboard (Verbal) President Glenn noted that enclosed on the BOT packet is the Vision Project report where Trustees can see NECC performance.

NEW BUSINESS:

a)  Motion to Approve Recording Policy (ADM-3352-090716)
President Glenn noted that that the college does not have an overall recording policy for the general student population or non-public meetings.  The college’s Compliance Committee drafted a policy which was reviewed by the state General Counsel.  Policy being that students and staff that would like to audio or record a classroom lecture and/or meeting should be required to obtain prior consent of the person(s) being recorded.

President Glenn noted that the recording policy will be in line with state law and help improve accessibility as it was realized that the college can’t legally be recording without prior consent.

On a Motion by Trustee Guilmette, seconded by Trustee Daly-O’Brien, it was voted unanimously to approve the recording policy.

b) Personnel Actions:
1)    New Appointments (ADM-3353-090716)
President Glenn noted that most new appointments are faculty, some internal transfers and some already in approved FY 16 budget during the summer.   President Glenn reminded Trustees that over the summer months, the Trustees had given the President authority to hire employees and that Trustees affirm those appointments at the September meeting.

On a Motion by Trustee Paley-Nadel, seconded by Trustee Estrella, it was voted unanimously to affirm the personnel actions as listed in Addendum A.

2)    Sabbatical Leave Recommendations (ADM-3354-090716)
President Glenn noted two full time sabbatical recommendations for half a year.

On a Motion by Trustee Acosta, seconded by Trustee Garcia, it was voted unanimously approve the sabbatical leave actions as listed in Addendum B.

3)    Department Chairs/Program Coordinator Appointments (ADM-3355-090716)
President Glenn noted that there was one program coordinator appointment for the Paramedic Technology Program as listed in Addendum C.

On a Motion by Trustee Daly-O’Brien, seconded by Trustee Cox, it was voted unanimously approve the one program coordinator appointment as listed in Addendum C.

 

a)    Grants

President Glenn requested the following grants for approval.

1)    Gallaudet Regional Center Grant (ADM-3356-090716)

2)    Massachusetts Department of Higher Education STEM Starter Academy Grant (ADM-3357-090716)

3)    United States Department of Education: HSI (Hispanic-Serving Institutions) STEM Starter Academy Grant (ADM-3258-090716)

4)    United States Department of Labor/Massasoit Community College: Trade Adjustment Assistance Community College and Career Training Program (ADM-3359-090716)

On a Motion by Trustee Cox, seconded by Trustee Guilmette, it was voted unanimously to approve all grant motions.

OTHER BUSINESS:    There was none

ADJOURNMENT:  Being no other business, Chairman Linehan adjourned the meeting at 6:05PM.