Student Club and Organization Resources

How Do I Join A Club, Organization, or Interest Group?

Most student groups are open to all students. Some exceptions would be major-related groups or honor societies where you have to have a specific GPA or other requirements. Check out the Clubs and Organizations page for more info. 

1. Find a group that interests you and contact their advisor for their next meeting.
2. Attend the group meeting. 
3. Fill out a Anti-Hazing Recognition Form and list the group you are joining on the form.

CONGRATULATIONS! You are now a member of a student group at NECC! Don’t forget to mark your calendar for their upcoming meetings so you don’t miss them. You can also list your membership in this group on your resume. 

How Do I Access The Current Club And Organization Handbook?

The handbook for the 2024-2025 school year is not yet available. 

How Do I Start a New Club Or Organization?

Step 1: Submit the New Club Application materials to SGA for review, including:

• Constitution
• President and Treasurer identified
• Faculty or staff advisor confirmed
• Proposed meeting schedule
• Hazing compliance forms from founding members
• Plan for recruitment of new members

Step 2: Upon approval from SGA and the Office of Student Life, new club applicants will be moved to Provisional Club status.

• Eligible for operational funds
  Not eligible for extra engagement-based funding
  Receive recruitment support from Student Life

Step 3: End-of-Semester Review – Provisional Clubs will be assessed at the end of their first operating semester, and must demonstrate:

• At least 5 active members
• All founding requirements still met (See Step 1)
• Club details ready for the official NECC Clubs & Organizations webpage

If a club successfully meets these requirements at the end of their first operating semester, they will be granted Fully Recognized Club status. Fully recognized clubs gain continued access to both operational and engagement-based funding and are listed as active organizations on official NECC platforms.

Ongoing Requirements: To maintain active status, fully recognized clubs must continue to meet all conditions outlined in the NECC Student Clubs & Organizations Guide, including maintaining officer positions, hosting regular meetings, and submitting required documentation to Student Life each semester.

Note: A club can only have two consecutive provisional semesters before pausing and reapplying.

For example, the Winnie Fan Club applies for provisional status in the Fall semester of Year 1. They fail to meet club requirements that fall, try again in the Spring semester of Year 1, and still do not meet the minimum requirements. As a result, the provisional club is frozen for the Fall semester of Year 2, but may reapply in the Spring semester of Year 2 if interest in the club resurges.

New Club Application Materials

• Application For A New Student Club or Organization 
• Hazing Act Acknowledgement Form
• Student Club/Organization Roster—at least 5 students needed.
• Sample Constitution
• Student Group Meetings Form

Club and Organization Budget Request

• Club and Organization Budget Request Form 

The Student Club & Organization Budget Request process is designed to provide registered (with the Office of Student Life) NECC student clubs and organizations the opportunity to interact and host various campus projects, programs, and services that are intended to enhance learning, create a sense of community, enrich the overall College experience and strengthen your student group.

Extracurricular/co-curricular activities and student services that provide a direct benefit to the student body and/or your club or organization members, in general, are deemed appropriate for funding from the Club & Organization Budget Request process.

Funds can only be used for the approved event or initiative, during the current fiscal year. If you are requesting funds for an event or fundraiser the Event & Fundraiser Proposal Form must also be submitted and approved by the Office of Student Life.

If you are requesting funding for more than 1 event or initiative you can include all requests in this one form or choose to submit separate forms. 

Budget request forms must be submitted no later than the 4th Friday of the fall semester.

If additional funding is needed throughout the year for your group there are three options. 

1. Student groups can request funding from the Student Activities Fee Budget Request Form.
2. Student groups can request additional funding from the Student Government Association by sending a request to SGA via email and asking to be put on the agenda to present the request for an official vote at the next SGA meeting. 
3. Student groups can fundraise to cover costs. A Event Planning & Fundraiser Proposal Form must be submitted and approved prior to hosting a fundraiser. 

To make a request for the Club & Organization Budget Request process, please submit this form. Your request will be reviewed and you will be contacted via email regarding the request. The approved funding will be allocated to your group’s ORG and the Office of Student Life will assist with the necessary purchases.

New Club/Organization Funding Request

• New Student Group Funding Request Form (Currently Unavailable)

When a club or organization is recognized after the approval of the budget process, the new student group must submit the New Student Group Funding Request Form to obtain funds from The Office of Student Life.

• Any group requesting funds must first be recognized by the college.
• This money can be spent on organizational startup supplies, meetings, and events/fundraisers.
• Each new group is limited to a maximum of $250.00 from The Office of Student Life.
• If the student group is in need of additional funds for a program or event, the group can apply through the Student Government co-sponsorship line.
• Keep in mind that when submitting a proposal, the review process usually takes a minimum of two weeks.

How Do I Register My Student Group Each Semester?

The Office of Student Life uses these forms to document that there are active students in the club or Organization so that the Club or Organization can receive a budget in order to financially support the goals and mission of the group’s activities. Please submit the following forms by the 4th week of the semester. If changes occur during the semester, please contact the Office of Student Life and resubmit student group forms.

Steps to Register Your Student Group

1. Complete Student Club/Organization Roster
2. Complete Student Club/Organization Registration Form
3. Complete Hazing Act Form (each member must submit this form individually)
4. Submit a Meetings Form
5. Review the student group’s constitution and submit changes if necessary via email to Student Life 
6. Submit minutes/notes from the first meeting of the semester via email to Student Life 

Registration Forms

• Student Club / Organization Roster Form
• Student Club / Organization Registration Form
• Hazing Act Acknowledgement Form
• Student Group Meetings Submission Form

Other Important Student Group Forms

For Fundraising

• Popcorn Machine Request Form (Currently Unavailable)
• Raffle and Bazaar Tax Form (PDF)
• Event & Fundraiser Proposal Form

For Travel

• Emergency Information List (PDF)
• Acknowledgment of Risk and Consent Form
• Travel Authorization

Resources

• Program Planning Checklist
• Catering Services and Preferred Vendors

Interested In Hosting A Student Group Event or Fundraiser?

Student clubs, organizations, and interest groups are required to fill out the Event & Fundraiser Proposal Form prior to planning any events or fundraisers. The Office of Student Life will review your submission and email you and your advisor upon approval. If our office has any additional questions or concerns, we will reach out to discuss your plans.

After your fundraiser, the money collected MUST be deposited into your student group account. Student groups are not allowed to use that money without first depositing it into your ORG to track it with the college. Fill out the Deposit Request Form. You will need to print 2 copies and bring the forms and money directly to the Accounting & Finance office or you can bring it to the Student Life office and a member of our team can bring it to Accounting and Finance Office to be deposited. 

How Do I Print Documents/Flyers for My Student Group?

Printing through Reprographics

To have copies made through the Reprographics department, please visit the Marketing & Communications department’s Reprographics page on NECC One. Note, a Faculty and Staff NECC account is required to access this page. Your student group will be charged for these services.

Interested In Becoming An Advisor?

Advisors to our student groups (clubs, organizations, and interest groups) are listed in the online and printed student group directory and are responsible for completing annual registration renewal requirements as well as serving as the main college liaison to the student group. Any full-time college faculty or staff may serve as the primary advisor for a student group. Advisors may serve up to two (2) different student groups at any one time.

A student group cannot complete registration requirements without an advisor, and the supportive relationship that an advisor has with the student group can be incredibly transformative to a student’s experience. The Office of Student Life is always looking for faculty and staff who are willing to contribute their time and talents to serve as a student group advisor. We would be happy to connect you with a student group in need of an advisor.

Please fill reach out to studentlife@necc.mass.edu if you are interested in becoming a student group advisors.  A member of the Student Life team will contact you if a vacancy becomes available and gauge your interest in the group seeking an advisor. 

Guest Speakers

As part of the educational process, students are encouraged to invite to campus guest speakers who have demonstrated expertise in an area of interest to the college community.  Recognized student clubs and organizations may invite to the college any person who contributes to the intellectual or cultural life of the College. Individual students wishing to invite a speaker to campus should seek the sponsorship of a recognized student club or organization.

In order to derive maximum benefit from a guest speaker’s presence on campus, it is recommended that prior to extending a final invitation the sponsoring recognized student club or organization review the College’s Guest Speaker Policy and consult with The Student Life Office as well as with faculty in related fields of expertise. Student Groups are required to fill out the Event & Fundraiser Proposal Form and get approval prior to submitting a final invitation. This will assist the college in its efforts to offer a full, varied, and balanced program of guest speakers that will result in the broadest exchange of ideas and opinions.

A guest speaker event may be subject to reasonable and content-neutral time, place and manner restrictions. Speech that seeks to incite imminent violence or constitutes harassment, threats, defamation or obscenities is prohibited.  It shall not be inferred or implied that any guest speaker event conducted in accordance with this policy is endorsed by the college.

To schedule college facilities for a guest speaker event, please contact The Student Life Office at least two weeks in advance in order to ensure proper planning and the availability of security, facility equipment and/or personnel and/or food services, to the extent requested or required.  College facilities are assigned based on space availability.